Acall Inc. (“Acall”), a worktech company, announces the launch of "AI Booking Assistant" as a solution to the problems of "meeting," which account for approximately 30% of an employee's daily work time and significantly affect their performance.
Background
With the recognition of the importance of human capital management and the spread of various work styles such as hybrid work, companies are required to improve employee performance. Acall believes that reviewing the work related to "meeting," which accounts for a large percentage of employees’ daily work time, would be effective in helping companies achieve high employee performance.
According to the results of the survey, the organization and coordination of meetings, on average, accounts for about 30% of an employee’s daily work time, and although meetings are essential for productive corporate activities, about 40% of employees feel that meetings are truly necessary, while another 40% feel that meetings could be made more efficient, and about 80% of employees want to make meeting coordination more efficient. The results clearly indicate that there is a great deal of room for improvement in the work related to meetings. In addition, in the management of meeting rooms, there is a need to understand and analyze the actual status of meeting room usage, design the necessary number of meeting rooms and layout, and optimize office facilities. It is clear that an organizational review is urgently needed.
In light of these challenges, Acall, which supports the work styles of many companies with the aim of realizing a world where people can freely design their "life" and "work," has decided to offer "AI Booking Assistant," a service that maximizes employee performance by solving the "inconveniences" that occur from the beginning to the end of meetings, such as improving meeting room reservation efficiency, meeting productivity, and optimizing meeting room management from the perspective of performance improvement. Acall has decided to provide "AI Booking Assistant," a service that maximizes employee performance by resolving the "inconveniences" that occur from the beginning to the end of meetings, such as efficient meeting room reservations, improve meeting productivity, and optimize meeting room management, in order to build an environment that allows employees to focus on their essential tasks.
Outline of the AI Booking Assistant
"AI Booking Assistant" is a service that uses AI to enhance the existing "Meeting Room Check-in" service to solve the "inconveniences" that occur from the beginning to the end of a meeting, thereby making reservations more efficient, improving meeting productivity, and optimizing meeting room management.
*Some functions do not use AI, and some functions are not available at the time of initial release.
Solution for "before" a meeting
- Finding a meeting room by chatting *AI function
Recommend the best available meeting room by informing the number of participants, meeting purpose, and time of the meeting.
- Detecting and alerting reservation inefficiencies
Detect duplicate reservations or reservations that do not match capacity when there are not enough meeting rooms available, and recommend revisions to reservations.
Solution for "during" a meeting
- Comprehending and announcing next meeting through meeting room app
Announcements for leaving or extending a reservation are sent out based on the next scheduled meeting.
- Recording the actual number of people using the meeting room (*AI function)
Count the number of speakers by voice recognition and record the actual number of people using the meeting room. (Manual correction is also possible)
Solution for "after" a meeting
- Accumulation and analysis of quantitative/qualitative data
Collect feedback from meeting participants on the meeting room and the process of the meeting, and generate analytical data and reports in conjunction with measured and collected data on actual usage.
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About Acall
Acall, which supports the work styles of over 7,000 companies both in Japan and overseas as an infrastructure that supports office work and remote work, is developing its business under a new structure that consists of the Facility Experience Division, which enhances the office experience, and the People Experience Division, which enhances the employee experience, to solve the "office" and "organisation" issues that arise from diverse work styles.
Corporate website URL: https://corp.acall.jp/
About Facilities Experience
With our domain knowledge in facilities management, we build products and data infrastructure that continuously improve facility experiences.
About Acall AI Meeting Room
Acall's meeting room booking software helps organisations modernise their offices. Acall Meeting opens unused rooms to other employees, effectively managing real estate utilisation for your organisation and reducing employee frustration in the process. With our latest AI features,
Service website: https://www.workstyleos.com/
AI Meeting Room: https://www.workstyleos.com/solutions/aimeetingroom/
About Acall’s People Experience Division
We provide consulting and coaching services and products that build optimal organisations and employee experiences by focusing on employee experiences and inter-employee relationships.
About Acall Personal
Acall Personal is a personal app that focuses on the check-in and check-out at the beginning and end of every task and maximises time for employees. At Acall, we believe that being mindful of each workday and encouraging employees to focus on what they need to do will improve employees’ quality of work and reduces the occurence of inefficient meetings. We support performance improvement and design a day for workers through calendar integration, agenda creation support, onboarding, and AI recommendations.
Acall Personal: https://px.acall.inc/