Data Analysis & Consulting Service
Beyond visualization, we guide you to improvement
Meeting Room Optimization Is
a Key Theme for Facilities & Operations
Utilization is invisible
You hear complaints about "not enough meeting rooms," but you can't grasp the actual usage.
No data, no approval
Without usage data, you lack the evidence needed to convince management.
Unsure where to invest
You want to create a better workspace, but you don't know what to add or change.
What Acall Can Do
With data and expertise from hundreds of implementations, we guide you through meeting room optimization.
Objective recommendations with benchmarking
We have real usage data accumulated from hundreds of implementations. Compare your booking and usage patterns against industry averages and top performers to identify areas for improvement.
Customized analysis for your operations
Through detailed consultation, we tailor analysis dimensions and report items. We create visualizations that fit your organization—metrics that matter to executives and granularity that empowers teams.
From visualization to improvement
We don't stop at data visualization. We support action planning and regular check-ins, working together to identify issues and determine solutions.
Use Cases
We identify issues from booking and usage data, then propose solutions.
Meeting rooms are booked but not actually being used.
*Sample visualization
- Identify discrepancy between booking rate and actual usage by room
- Understand no-show patterns by department and time slot
- More available slots for actual use
- Reduced frustration about "no rooms available"
Booking vs. Actual Usage
Meeting rooms are booked but not actually being used.
- Identify discrepancy between booking rate and actual usage by room
- Understand no-show patterns by department and time slot
- More available slots for actual use
- Reduced frustration about "no rooms available"
*Sample visualization
Room Size Mismatch
Small groups use large rooms, leaving no space for bigger meetings.
- Visualize mismatch rate between attendees and room capacity
- Identify departments and times with frequent mismatches
- Improved utilization of large meeting rooms
- Clear evidence for layout changes
*Sample visualization
Vague Complaints
People say rooms are "hard to use," but the cause is unclear.
- Analyze booking and usage trends by department and time
- Verify whether rooms are truly insufficient with data
- Increased buy-in across the organization
- More persuasive improvement proposals
*Sample visualization
Analysis combining data beyond meeting rooms is also available
Feel free to consult us about analysis combining data from desks, reception, gates, and other features.
Our Process
A dedicated consultant guides you from analysis design to improvement proposals.
Requirements Consultation
We discuss your challenges and determine what items to aggregate and analyze, preparing customized analysis formats.
Analysis & Reporting
Based on the consultation, we create monthly aggregation reports and deliver them to you.
Regular Reviews & Insights
Depending on your plan, we provide analysis reports monthly, quarterly, or semi-annually, with numerical reporting and actionable insights.
Solution Planning & Verification
Based on insights from the analysis, we work with you on operational improvements and visualize the effectiveness of implemented measures in monthly reports.
Experience at
AI Meeting Lab Roppongi
Try Acall hands-on and see exclusive demos.