Hybrid Office with Acall

Spot Check-in (Hot desking)

Book desks and rooms

What is Hot Desking and Hoteling?

Hot desking means no assigned seating or personal desks in the office. It leads to higher productivity and engagement since employees choose desks and areas of the office based on what they are working on.

Hoteling is the idea to reserve and check in to hot desks. This way, it is easy to see desk availability and an employee’s location in the office.

Companies adopt hot desking and hoteling to facilitate hybrid work models and flexible workplaces for the future of work.

Click here to learn more about visitor management for hot desking.

Hybrid Office with Hot Desking and Hoteling

Acall’s hot-desking and hoteling function gives you real-time updates on the reservation, check-in, and check-out status.

User-friendly Interface

Reserve seats easily and see who is sitting where on a floor map.

Increase collaboration between office and remote

Real-time information on workplace usage encourages communication. It helps with collaboration between remote and office work by easing the barriers.

Optimize the office through analysis

Analyze your check-in logs and optimize the office for a more productive, comfortable, and cost-effective workplace.

How to reserve and check-in

Multiple ways to reserve and check-in to a seat

Reserve on a web portal

On the Acall Portal, the web-based admin screen, you can check the availability of seats on the floor map and select an available seat. You can also check the usage timeline throughout the day.

Reserve on your phone

You can check and book seats on the map while on the move.

Check in to your reserved seat

Scan the QR code on the seat with your smartphone to check in. The seat availability will be automatically updated.

話しかけやすさ向上

広いオフィスでも、社員に話しかけに行く前に相手の状況を簡単に把握できます。

「相談しに行ったら離席していた」「Web会議中だった」といった失敗から、声のかけづらさや事前確認の手間を感じることが増えてきました。 Acallのスポット(座席など)にチェックインすると、現在の居場所とカレンダー^※の予定が1画面で確認できます。

1画面で確認できる情報例

ワーカーの現在の居場所とスポット予約状況
カレンダーに登録された予定
Teamsプレゼンス(近日リリース)

※現在はOutlookカレンダーのみ対応

Customer stories

A new way of working that expands your experience; experimentation and practice at THE CAMPUS.

KOKUYO Co.,Ltd.

Compared to before introducing the system, it seems that people are more aware of choosing the environment and office space that best suits their work content when working individually.
We want to use log facility usage and behavior in the office to analyze and find correlations between different factors, such as job types and facilities. Then we could provide feedback to choose where to work and promote ABW.

Use Case

Case I don’t have a reservation, but I want to use a seat right away.

Reserve an available seat on the spot (instant use)

You can check in instantly by scanning the QR code placed on each seat.

Case Some employees don’t have a smartphone.

Check-in from a reservation kiosk

When workers don’t have access to a smartphone or PC, they can reserve a seat and check in from a reservation kiosk (iPad). Type the employee number to identify the employee.

Case I made a reservation but didn’t use the seat.

Automatic cancel of no-shows

Acall automatically cancels the reservations that are not checked in at the scheduled time, and other people can reserve the seat. You can set the time before the reservation is canceled.

Solutions

Social distancing

The map displays a 2-meter diameter circle around the reserved seat for social distancing awareness.

Seating status at a glance

The dashboard has a signage mode to display a floor map synced with the real-time status.

Floor map editing

Import images and arrange seats on the floor map. Easy to adjust to layout changes.

Hybrid workplace visualization

Acall Portal allows you to see where your team members work based on their future reservations. It encourages the teams to gather and communicate in the office during hybrid work.
* When employees work remotely, they can check in from the desktop app.

Case I don’t have a reservation, but I want to use a seat right away.

Case Some employees don’t have a smartphone.

Case I made a reservation but didn’t use the seat.

Please feel free to contact us