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ACALL MEETING

Conference Room Check-in
and Meeting Facilitation

Create an environment
that allows participantsto focus on the meeting
without wasting time in the conference room.

Check a room status in real-time and book it from anywhere

You can reserve meeting rooms and workspaces anytime from your PC or smartphone.

It will reflect the reservation status and status of WoristyleOS in real-time in Outlook Calendar and Google Calendar.
With the Outlook add-in and Chrome extension, you can reserve meeting rooms and send appointment emails to guests from the familiar calendar appointment screen.

Utilize meeting rooms without wasting time by capturing room access records

ACALL MEETING performs check-in/check-out at the time of using the reserved meeting and obtains the room entry/exit records of the meeting room.
When you want to use a vacant meeting room on the spot, you can use it securely by holding up the one-time two-dimensional code of ACALL mobile to ACALL MEETING.

Automatic release of no-show reservations

If nobody enters a room after the reserved time, the reservation will be automatically canceled.
If you check out earlier than the reserved time, the extra time will be released as an empty room. You can reuse the vacant meeting room.

You can download the conference room usage status from the WorkstyleOS Portal.
Analyzing the data may reveal issues and solutions, such as "conference rooms most often booked for no-shows," "departments that tend to end meetings early," and "times of the year when bookings are concentrated.

Creating an environment where people can focus on the meeting

ACALL If you place ACALL MEETING inside a meeting room, it provides facilitation functions to make the meeting more efficient.

Timekeeper
ACALL MEETING displays and alerts the elapsed time, remaining time, and current time. You can customize the timing and sounds of alerts and announcements.
Display Agenda
Set an agenda before the meeting. ACALL MEETING will display it as a checkbox during the meeting.
Order drinks from a meeting room
You can order drinks from ACALL MEETING.
The order is notified to employees who are not participating in the meeting via a chat tool.
Extend the meeting
You can extend your appointment on the spot if there is room until the next appointment.
ACALL MEETING will instantly sync the time extension to other devices and services such as cloud calendar or ACALL mobile.

Connecting with ACALL applications

ACALL mobile

Easily reserve and check-in available meeting rooms and workspaces.

Examples of cost-reduction

Company A 903 employees using ACALL MEETING for two years

16,000 hours of the total 120,000 hours of conference room reservations were released by the "automatic release of empty reservations" function.

Of these, 4,000 hours were rebooked by other users.

Annual cost reduction of
20 million yen
(Total of 4,000 hours / 2 years x 10,000 yen / hour*)

* Tenant rent: Calculated based on an average market price of 40,000 yen per tsubo (35.54 square feet) per month in Tokyo's 10 major wards. 200 tsubo per floor in a large-scale building, assuming 8 million yen per month.* Assuming 160 hours of business per month, 8 million yen/160 hours = 50,000 yen/hour (overall office value per hour)* The value of meeting rooms: Assuming meeting rooms takes 20 % of the office area. The value of the conference room per hour is determined to be 10,000 yen/hour.※ Annual WorkstyleOS fee not included.